One moment
Most consultancies do not choose software. They outgrow spreadsheets and pick whatever gets demonstrated first, which is usually a sales CRM built for closing deals in three weeks, then bent into a shape it was not designed for. A student file is not a deal. It runs for a year, changes destination halfway through, carries documents that expire, and involves a parent who is paying but is not the applicant.
No card, no demo call, unlimited staff accounts on every plan.
Somewhere around thirty active students, or the second person who needs to edit the same file, things start being missed. Two counsellors have slightly different versions and nobody is sure which is current. A follow up on a sheet nobody opened this week does not happen. The owner asks how many students are at offer stage and the honest answer is that it would take an afternoon to find out. None of that looks like failure. It looks like a busy office, which is what makes it expensive.
Everything below is in the product today. Open a free account and you will find it there.
Not a note saying follow up. A specific thing, on a specific day, visible to the whole office rather than to the counsellor who wrote it. The home screen opens on what is overdue, so a promise made on Sunday is not discovered three weeks later.
Enquiry, counselling, test preparation, applying, offer, visa, departed. The board shows how many sit at each, so the question an owner actually asks has an answer in one screen instead of an afternoon of counting.
Passports and bank statements are encrypted before they touch the server, so a stolen backup is ciphertext. Who opened what is recorded, and sensitive papers are given an expiry so they are not still sitting there two years after the student departed.
A receptionist writes enquiries and cannot open a bank letter. A counsellor works their own students and never sees what an institution pays. Permissions follow the job someone actually does, and the server checks them on every screen rather than hiding a link.
A branch sees its own students. Head office sees all of them, side by side, from the same place. The moment a report has to be requested it becomes a negotiation, so there is nothing to request.
What each institution owes you for the students you placed, whether it has been invoiced and whether it has arrived. And separately what each family owes you, itemised so a government fee is never bundled with a service fee.
The home screen opens on what is overdue rather than on a chart. Thirty missed follow-ups is a number somebody can act on this morning.
Payroll runs in the Nepali month, not a calendar one, and reads the days actually clocked. Dates are Bikram Sambat as well as Gregorian. Costs are in rupees, with the visa funds requirement for each destination quoted from its own government source. Attendance knows that your Pokhara branch is in Pokhara. None of this is a setting somebody has to find.